July 1, 2013: Several changes have been made to the TRIP procedures. Please be sure to download new copies of the employee/applicant forms. RPS will no longer verify SSNs (this responsibility now rests with each employer) and the Form SSA-89 is no longer required.

TRIP Information

  1. General Information
    TRIP uses a specific badge to designate who is allowed on site. Within this badge, there are several sub-types each of which has a different set of requirements. The majority will be required to be enrolled in the ROCIP (insurance program - see below). All personnel seeking a badge for TRIP must complete a safety training course. The specifics of the course vary with the badge type but you must begin the process with RPS before taking the training.
  2. ROCIP Badges
    If your company is required to be enrolled in ROCIP, you must complete the enrollment prior to contacting RPS. We cannot provide any services to you until after your enrollment is complete. Contact information for ROCIP is in your TRIP packet.

    If your badge type does not require enrollment in ROCIP, you may skip to the next step. Anytime after enrollment is complete you may schedule the safety training class(es) with DFW. Please note that you must have an authorization form from RPS (see below) before you may take the class.
  3. Company Enrollment with RPS
    Before your applicants can begin the process, RPS must receive your company enrollment form. This form is required at the beginning of the process and anytime your company or contact information changes. Please see below to download the correct forms.

    Once you have sent the forms to RPS, continue with the next step.
  4. Drug Testing and Background Checks
    Once you meet the ROCIP requirements, most applicants will go through a background check and drug test. Even if your badge type does not require one or more of these, you must still follow these instructions. All applicants must bring a government issued photo ID - originals only, copies will not be accepted. For those undergoing a background check, the disqualifying convictions can be found in the Code of Federal Regulations
    [49 1542.209(d)].

    First, download the appropriate forms (see below for help with the forms).

    Second, complete one set of personnel forms (2 pages) for each person who will be badged. If you are not required to undergo a background check, you are only required to complete the first page. All others must complete both pages or your badge application may be delayed or denied.

    Third, contact RPS via email at trip@ruizservices.com and request an appointment date and time. Please indicate your preferred date/time and how many people you will be sending. You may request any date/time but you are more likely to get your preferred times if you give us at least three days notice.

    Fourth, have your people at the RPS office at Trailer A6 prior to their scheduled time. Late or "no show" incidents may require that you reschedule and could result in a fine that must be paid prior to rescheduling.

    Those who require a drug test will be tested at this time. The background portion will be completed in the following days. Positive drug test results require third party laboratory verification. The drug test is not considered complete until the lab results are recorded. Background checks normally take less than three days but may take longer in some cases.
  5. Safety Training
    At the completion of the prior step, each applicant will be given a form to take to their safety training class. This form must be presented to the instructor. Lost forms will not be replaced.
  6. Badge Pick-Up
    The majority of the badges will be handed out after safety training has been completed. If a badge could not be provided at that time (e.g. the drug test was sent to the lab) then the badge may be picked up once notice of completion has been sent to the company's designated representative(s). The individual may pickup the badge at anytime after this report is sent. Appointments are not required when picking up a badge but they are highly recommended.

    Badges that are not collected within three days will cause a notification email to be sent. These reports are sent periodically if you have any uncollected badges. Badges that are not collected within the time period specified in the notification emails will be destroyed. A re-print fee will be required if any badge is picked-up after the last pick-up date.

Forms


We try to keep the paperwork to a minimum but there are several forms that are required. Please read the description of each section and form carefully to make sure that you get the correct paperwork.

Warning: These forms expire 7 days after download. Please download fresh copies at the time you need them rather than storing copies for future use. This will prevent you from using old forms and having to reschedule due to having the wrong form.

  1. General/Contractors
    Most companies will fall into this category. This is for contractors who are required to be in the ROCIP and to perform work on site. You will need to download each of the following files (except where marked as optional).
    1. Company Enrollment Form - One copy of this form is required at the beginning of the process. Changes to your company's information or contacts will require a new copy of this form be submitted to RPS.

      Near the top of the form is a list of badge types that you may request. Please select all that apply. If you need to add or remove badge types, a new copy of this form will be required. In most cases, a company will select the general and supervisor types. Select the Safety type if you will have a designated safety officer.
    2. Personnel Form - One copy is required for each badge applicant. This form consists of two pages each of which must be completely filled-out. Incomplete or inaccurate forms will be returned or the badge may be denied. These forms require company and applicant signatures. Please read the form carefully to make sure the proper person is signing in the correct location.

      The form provides a location to indicate which type of badge is to be created. It is important that you select the correct badge type. Training requirements differ based on the badge type and badges will be denied if all required training is not completed within the alloted timeframe.
    3. Personnel Form (Spanish, Optional) - This is a Spanish version of the above form.

  2. Concessions/Tenants/etc.
    These badge types do not require background checks or drug tests and are for companies whose employees must work in the area being renovated but who are not working directly on the renovations. (i.e. ROCIP enrollment is not required)
    1. Company Enrollment Form - One copy of this form is required at the beginning of the process. Changes to your company's information or contacts will require a new copy of this form be submitted to RPS.

      Near the top of the form is a list of badge types that you may request. Please select all that apply. If you need to add or remove badge types, a new copy of this form will be required. In most cases, each company will only select one of the available options.
    2. Personnel Form - One copy is required for each badge applicant. This form consists of a single page which must be completely filled-out. Incomplete or inaccurate forms will be returned or the badge may be denied. These forms require company and applicant signatures. Please read the form carefully to make sure the proper person is signing in the correct location.

Location and Directions

For this project, RPS is located at Trailer A6 at DFW (near the ADE building). Download the map and directions
3003 S. Service Rd.
DFW Airport, TX 75261
(Building A6)


Web Accounts

RPS offers free web accounts for our clients and those working under TRIP. This service allows you see the status of all of your badges, including near-realtime status information as each badge is processed.

If you would like to take advantage of this benefit, please send an email to
trip@ruizservices.com requesting an account. Please indicate your company's name and the names and email addresses of each person who should have an account. The email must originate from one of the emails on your company information form.